Privacy Policy for Scientific Avenue

At Scientific Avenue, we value your privacy and are committed to protecting your personal information. This privacy policy outlines how we collect, use, and safeguard your data in compliance with the American Privacy Act. This policy does not apply to third-party services or entities that operate alongside or at the request of Scientific Avenue.

What Information Do We Collect?

We collect your personal information when you:

• Enquire about a service, event, or product.
• Register for an event or complete a submission (e.g., abstracts, proposals).
• Apply to exhibit or sponsor at an event.

Personal information may include, but is not limited to:

• Name
• Position and organization
• Contact details (phone number, email, address)
• Payment details (if applicable)

How Do We Use Your Information?

Your information is used to facilitate your participation in our events and services. We collect only what is necessary to fulfill these purposes. This includes:

• Processing financial transactions.
• Providing event details and updates.
• Managing bookings, such as accommodation or service requests.
• Complying with statutory tax obligations.

How Do We Protect Your Information?

Scientific Avenue employs secure systems to store your personal data. Reasonable measures are taken to prevent misuse, unauthorized access, loss, or disclosure. Sensitive information, such as credit card numbers, is encrypted.

Do We Share Your Information with Third Parties?

We do not sell or trade your personal information. Data may be shared with third parties only to provide services associated with our events, including:

• Accommodation providers
• Tour operators
• Event venues

Non-identifiable statistical data may be shared for reporting purposes. Personal information is disclosed only as outlined in this policy or when legally required.

How Long Do We Retain Your Information?

Your personal data is retained only as long as necessary to deliver our services or meet legal obligations. After the completion of an event, data is securely archived and provided to the contracted client. Personal information will not be retained for more than 10 years.

Do We Use Cookies?

Cookies may be used on our website to enhance user experience. You can set your browser to refuse cookies, but doing so may limit access to certain features or services.

Consent and Your Rights

By providing your personal information, you consent to its use as outlined in this policy. You can withdraw your consent at any time and request the deletion of your data (excluding data required for legal or business purposes) by contacting us at datacontrol@scientificavenue.com.

You are responsible for ensuring the accuracy and currency of your personal information. If any details are incorrect or outdated, please contact us to authorize necessary updates.

Accessing Your Information

You may request access to your personal information at any time by contacting us at datacontrol@scientificavenue.com.

Policy Updates

Any changes to this privacy policy will be posted on this page. Continued use of our website or services indicates your acceptance of the updated policy.

Contact Us

For further information or privacy-related concerns, please contact our Data Protection Officer at datacontrol@scientificavenue.com.

Last Updated: January 2025